Accessibility

Section 504 of the Rehabilitation Act of 1973 provides that no otherwise qualified individual with a disability in the U.S., shall, solely by reason of their disability, be excluded from participation in, be denied benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance. 504 compliance is required for employers, agencies, businesses, organizations, and programs that receive federal financial assistance.

• 504 Rehabilitation Act of 1973

The Americans with Disabilities Act (ADA) prohibits discrimination on the basis of disability in employment (Title I), state and local government services (Title II), places of public accommodation, and commercial facilities (Title III). Places of public accommodation include but are not limited to: small and large businesses, non-profits, for-profits, churches, clubs, and groups.

The ADA extends requirements of Section 504 to:

• All activities of state and local government under Title II
• Places of public accommodation and commercial facilities operated by private entities, including places of “public display or collection,” such as museums, under Title III

This means:

• Cultural groups operated by state or local governments are covered under Title II
• Title III covers cultural groups operated by private entities as places of public accommodation, even if they do not receive federal funds
• Places of public accommodation that are also recipients of federal financial assistance must comply with requirements of both Title III of the ADA and Section 504

Resources:

• ADA Information: Guide to Disability Rights Laws by ADA.gov. This provides an overview of Federal civil rights laws that ensure equal opportunity for people with disabilities.
• The ADA National Network Disability Law Handbook: A broad overview of rights and obligations under federal disability laws.
• Website Accessibility Under Title II of the ADA
• Accessibility Laws and Compliance Standards: Resources compiled by National Endowment for the Arts.

Accessibility laws may vary by state. For more information about accessibility laws in each state, and provisions made by state arts agencies in our region, please contact your state arts agency accessibility coordinator directly.

These workbooks and checklists are intended to help you assess your organization’s accessibility, identify barriers that may exist, and  create a plan to increase access for people with disabilities.

• 12 Step Plan to Access: A two page overview of 12 steps arts organizations can take to increase access. Prepared and shared by Deborah Lewis from the ELA Foundation.
• Creating an Accessibility Plan for your Organization: This resource written by Scott Artley, Accessibility Program Director at Metropolitan Regional Arts Council, walks through creating and implementing an access plan for your organization, based off of their DIY ADA Access Planning Workbook. This resource and accompanying workbook are a great entry point for organizations of all sizes and positions to dive into accessibility.
• Section 504 Self-Evaluation Workbook: Downloadable and editable PDF provided by the National Endowment for the Arts for organizations to use in evaluating the accessibility of current programs and activities. Organizations who receive funding from the NEA should complete and save this document at least every three years.
• Design for Accessibility: A Cultural Administrator’s Handbook: A downloadable handbook created by the National Endowment for the Arts to provide guidance on making access an integral part of an organization’s staffing, mission, budget, and programs.
• Checklist for Existing Facilities: Downloadable PDF document to assess the physical accessibility of your organization or venue for people with disabilities.
• Accessible Meetings, Events, and Conferences Guide: This extensive guide covers site selection, pre-event activities, physical and audio-visual considerations, food service, personal assistants and service animals, tips for presenters and attendees, and emerging promising practices.
• Creating a Sensory-Friendly Environment: This resource from the Guggenheim Foundation offers guidance for planning sensory-friendly and accessible in-person events and programming.
• Embracing the Social Model of Disability for Arts Organizations: Written by Disability Arts Online. This article illuminates the difference between the Social Model and the Medical Model of understanding disability, and how embracing the Social Model in your organization can help you remove barriers and increase accessibility.

• Web Content Accessibility Guidelines (WCAG) Checklist: Easy-to-digest checklist for meeting Web Content Accessibility Guidelines (WCAG standards) created by The A11Y Project. All federal agencies and contractors must comply with WCAG 2.1 A/AA.
• Web Content Accessibility Guidelines (WCAG) 2.2: An in-depth review of guidelines for meeting WCAG 2.1. Most helpful for web developers to use in making websites accessible. Provided by the World Wide Web Consortium.
• Accessible Electronic Documents: A resource on creating accessible electronic documents provided by Minnesota IT Services.
• Image Description Resources: This webpage links out to a few guidelines, webinars, and training opportunities for best practices in image descriptions. Provided by NCAM.
• Accessibility Image Alt Text Best Practices: Tips for writing image alt text, provided by Siteimprove.
• Cooper Hewitt Guidelines for Image Description: Resource from Cooper Hewitt for tips on writing image descriptions. This website is especially helpful for art centers, museums, and other organizations who would use image descriptions for artwork.
• Font Face: Recommendations for accessible font face and style provided by Penn State University.
• Social Media: Tips on accessible social media usage provided by the University of Minnesota.
• Hemingway Editor App: A resource to help simplify your writing, with the goal of making your language more accessible.
• Downloadable Disability Access Symbols: Provided by Graphic Artists Guild.

• Accessible Meetings: Tips on ensuring accessibility of your meetings, conference calls, and more, provided by Minnesota IT Services.
• Resources to Help Ensure Accessibility for Your Virtual Events for People with Disabilities: Provided by National Endowment for the Arts.
• How to Make Your Virtual Meetings and Events Accessible to the Disability Community: Resource from Rooted in Rights on making your virtual meetings and events accessible. Shares information on what access may look like for those with intellectual and developmental disabilities.
• Leading Accessible Virtual Programs: Recorded webinar from Chicago Cultural Accessibility Consortium. Captioned and audio described. This webinar walks through best practices to keep in mind when hosting virtual programming.
• Video Accessibility Guide for Content Creators and Viewers: Adobe’s guide to making videos accessible, including tips on live captioning, accessible platforms, transcripts, and more.

Services

• Rev.com: Offers live captioning, post-production captioning, and transcription for videos and events.
• CADET: A Caption and Description Editing tool that is FREE for download, and can be used for post-production needs and audio-description scripts.
• Creative Captioning: Resource for designers, creatives, theatre directors and anyone who is interested in creative captioning in theatre, live arts, live music, exhibitions, and more.
• Find an ASL interpreter in Minnesota: This webpage lists contacts for freelance, agency, and remote video American Sign Language (ASL) interpreters in Minnesota.
• Veritext: A company based in Minneapolis that offers human generated, live captioning for your events or meetings.
• Middle English Interpreting: Language interpretation services based in Minneapolis, including ASL interpretation, Somali, Spanish, and more.
• ASLIS: A company based in Minnesota that offers on site ASL interpretation, live video ASL interpretation, live captioning, adding ASL interpretation to pre-recorded videos, and trainings and workshops.
• Equipment Loans: Chicago Cultural Accessibility Consortium offers free short-term equipment loans to organizations based in the Chicago area. Equipment includes stationary audio description kit, stationary assistive listening system, portable FM assistive listening system, and DIY captioning equipment.

How-to

• Video Captions in a Couple Minutes: A 2-minute video from Rooted in Rights that describes how video captions work.
• Zoom Closed Captioning and Live Transcription: Short webpage that shows how to manage closed captioning and live transcription in Zoom.
• Audio Description in a Couple Minutes: A 2-minute video from Rooted in Rights that describes how audio description works.
• Things You Should Know: Scheduling an ASL Interpreter: An 11-minute video from Indiana Arts Commission and Luna Languages Services that walks through scheduling and working with an ASL interpreter.
• Transcripts: in Making Audio and Video Media Accessible: This W3C webpage describes what transcripts are, knowing when your media could use them, the process of transcribing, and some examples.
• Relay Services: Description of various types of relay services, as well as how they work, provided by National Association of the Deaf.

• APA Medical Equipment Rental: Mobility aid equipment rental resource based in Minneapolis.
• Wheelchair Etiquette: Tips for wheelchair etiquette provided by Adaptive Living Guide.